Terms and Conditions

1. Introduction

These Terms and Conditions govern your use of the services provided by Coded Vision Design Ltd (Company Number: 08531467), registered in England and Wales. By engaging our services or using our website, you agree to be bound by these terms. If you do not agree, please do not use our services.

2. Services

Coded Vision Design Ltd provides digital services including, but not limited to:

• Web design and development
• E-commerce solutions
• AI integration and automation
• SEO and digital marketing
• 3D printing and fabrication
• Drone photography and videography
• Virtual tours and 3D web experiences
• Logo design and branding

3. Quotations and Pricing

All quotations are valid for 30 days from the date of issue unless otherwise stated. Prices are quoted in GBP and are exclusive of VAT unless specified. We reserve the right to adjust pricing if the scope of work changes significantly from the original brief.

4. Payment Terms

Unless otherwise agreed in writing, payment is structured as 50% upfront before work commences and 50% upon completion, prior to the final handover. For larger projects, instalment plans may be arranged. Invoices are due within 14 days of issue. Late payments may incur interest at 8% above the Bank of England base rate, in accordance with the Late Payment of Commercial Debts (Interest) Act 1998.

5. Intellectual Property

Upon receipt of full payment, all intellectual property rights in the deliverables are transferred to the client, unless otherwise agreed. We retain the right to display completed work in our portfolio and marketing materials unless the client requests otherwise in writing. Third-party assets (e.g. stock images, fonts, plugins) remain subject to their respective licence terms.

6. Client Responsibilities

The client agrees to:

• Provide accurate and complete information, content, and assets in a timely manner
• Review and approve work within agreed timescales
• Ensure they have the rights to any content or materials provided to us
• Maintain the confidentiality of any account credentials we provide

Delays caused by late provision of materials may result in adjusted timelines and, where applicable, additional charges.

7. Revisions and Amendments

Each project includes a reasonable number of revision rounds as outlined in the project proposal. Additional revisions beyond the agreed scope may be charged at our standard hourly rate. Minor post-launch adjustments within the first 30 days are included at no extra cost.

8. Hosting and Maintenance

Where we provide hosting or maintenance services, these are subject to separate terms and are billed on a recurring basis. We reserve the right to suspend services if payments are overdue by more than 30 days, with reasonable notice given beforehand.

9. Limitation of Liability

To the fullest extent permitted by law, Coded Vision Design Ltd shall not be liable for any indirect, incidental, or consequential damages arising from the use of our services. Our total liability for any claim shall not exceed the total amount paid by the client for the specific service giving rise to the claim. Nothing in these terms excludes liability for death, personal injury caused by negligence, fraud, or any other liability that cannot be excluded under English law.

10. Cancellation and Refunds

Either party may terminate a project by providing written notice. If the client cancels after work has commenced, payment is due for all work completed up to the date of cancellation. The initial deposit is non-refundable once work has begun. We reserve the right to cancel a project if the client is in material breach of these terms, subject to reasonable written notice.

11. Confidentiality

Both parties agree to keep confidential any proprietary information disclosed during the course of a project. This obligation survives the termination of any agreement between the parties.

12. Force Majeure

Neither party shall be liable for any failure or delay in performing their obligations where such failure or delay results from circumstances beyond reasonable control, including but not limited to natural disasters, pandemics, government actions, or failure of third-party services.

13. Governing Law

These Terms and Conditions are governed by and construed in accordance with the laws of England and Wales. Any disputes shall be subject to the exclusive jurisdiction of the courts of England and Wales.

14. Changes to These Terms

We reserve the right to update these Terms and Conditions at any time. Changes will be posted on this page with an updated revision date. Continued use of our services after changes are published constitutes acceptance of the revised terms.

15. Contact Us

If you have any questions about these Terms and Conditions, please contact us at contact@codedvisiondesign.co.uk.